PAYROLL/RECRUITING COORDINATOR

JOB DESCRIPTION PERSONNEL COORDINATOR WATERWORKS Human Resources Department 700 Town Center Drive, Suite 200 Newport News, VA 23606 NEWPORT NEWS, VA Phone: (757) 926-1800 CITY OF OPPORTUNITY Fax: (757) 926-1825 GENERAL STATEMENT OF RESPONSIBILITIES Under general supervision, this position is responsible for performing human resources related functions to include recruitment and selection; processing the department’s payroll as well as maintaining related payroll and personnel records.
Reports to the Administrative Services Manager.
ESSENTIAL JOB FUNCTIONS Compiles departmental payroll based on information received from individual divisions to include regular and overtime hours worked and various types of leave taken.
Initiates and processes personnel actions to effect changes in employee status such as pay increases, transfers, promotions, Family Medical Leave Act (FMLA) leave, leave of absences, and terminations; computes salary changes or salary adjustments and retroactive pay according to established policies and procedures; enters payroll into the computerized system in accordance with established procedures and deadlines.
Initiates approvals for and monitoring of leave under the Family Medical leave Act (FMLA).
Maintains personnel files for attendance, leave time, and payroll vouchers; monitors supplemental pay to ensure accuracy and compliance with established policy; responds to inquiries regarding pay practices and policies; gathers statistical information as needed; researches pay issues and resolves as appropriate; coordinates with Human Resources and the Finance Department as needed to ensure compliance with City policies, practices, and procedures.
Assists with departmental human resources related matters, to include performance management, standards of conduct, employee relations and records management.
Maintains spreadsheets to include the monitoring of probationary status and other personnel related information.
May assist with the employment process, to include posting requisitions, scheduling interviews, preparing interview packages for interview panel, reviewing selection packages, and coordinating the background check process.
Processes payment of bills; verifies totals, tracks, and enters receipts and payments of bills in database software.
Performs other duties as assigned.
PERFORMANCE STANDARD Employees at all levels are expected to effectively work together to meet the needs of the community and the organization through work behaviors demonstrating the City’s Values.
Employees are also expected to lead by example and demonstrate the highest level of ethics.
Page 1 of 3 Revised: 08/01/2015 REQUIRED KNOWLEDGE • Payroll – Knowledge of payroll methods, practices, and terminology to ensure accuracy and appropriateness of all transactions and compliance with the Fair Labor Standards Act (FLSA) and applicable labor laws.
• Technology – Knowledge of general office equipment and personal computers to include word processing, spreadsheet, and related software.
Comprehensive knowledge of office systems, practices, procedures and administration.
• Human Resources – Knowledge of human resources and modern business principles, theories and practices to include FLSA, FMLA and related laws and regulations.
Knowledge of recruitment and selection.
REQUIRED SKILLS • Computer Skills – Utilizes a personal computer with word processing, spreadsheet, and related software to effectively complete a variety of administrative tasks with reasonable speed and accuracy.
• Interpersonal Relationships/Customer Service – Develops and maintains cooperative and courteous relationships with employees.
Effectively responds to routine inquiries and disputes.
• Time Management - Plans and organizes daily work routine.
Establishes priorities for the completion of work in accordance with sound time-management methodology to meet strict deadlines.
REQUIRED ABILITIES • Judgement/Decision Making – Ability to use logic and reasoning to understand, analyze, and evaluate situations and exercise good judgment to make appropriate decisions.
• Communication –Excellent ability to listen and understand directions, information and ideas presented through spoken word or writing.
Ability to handle a variety of customer service issues with tact, confidentiality, and diplomacy and in a confidential manner.
• Financial Management - Ability to perform arithmetic, algebraic, and statistical applications.
Ability to employ economic and accounting principles and practices in the analysis and reporting of data.
EDUCATION AND EXPERIENCE Requires a high school diploma and 3 – 5 years of related payroll or accounting experience, or an equivalent combination of education and experience.
ADDITIONAL REQUIREMENTS Requires an acceptable background check and a valid driver’s license with an acceptable driving record.
Page 2 of 3 Revised: 08/01/2015 PHYSICAL REQUIREMENTS • Requires the ability to exert light physical effort in sedentary to light work.
• Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
• Tasks may involve extended periods of time at keyboard or work station.
SENSORY REQUIREMENTS • Some tasks require the ability to perceive and discriminate sounds and visual cues or signals.
• Some tasks require the ability to communicate orally.
ENVIRONMENTAL EXPOSURES Essential functions are regularly performed without exposure to adverse environmental conditions.
Page 3 of 3 Revised: 08/01/2015