Office Assistant (Modern Languages)

Position Information Position Number H0864W Position Title Office Assistant (Modern Languages) Employment Category Hourly Location William & Mary Department 3KD510 Modern Languages Dept Unit Mission Statement The Department of Modern Languages and Literatures at William & Mary is the oldest program in modern languages in the United States.
The department traces its beginning to the establishment of a professorship in modern languages at William & Mary in a curriculum reform instituted by Thomas Jefferson in 1779.
Today that single professorship has grown to more than 50 faculty members offering courses in eight languages, literatures, and cultures.
Faculty members of every rank are engaged in teaching at all levels, in study abroad programs, in a variety of research activities, and in service to the university, the community and the profession.
Position Summary William & Mary’s Department of Modern Languages invites qualified applications for the 10-month, part-time hourly position of Office Assistant, whose efforts will assist in supporting the programmatic and administrative needs of eight language/cultural programs and more than 50 faculty members.
Primary responsibilities include: Serving as first point of contact to office visitors, students and faculty, and providing excellent customer service and positive support for the largest department within A&S.
Monitoring and maintaining office supply and equipment inventories Assisting with department and student events Serving as study abroad administrative liaison Following up on facilities work orders and building needs Assisting with records management Maintaining the department’s website and on-line presence Conditions of Employment This is an hourly position authorized for a max of 10 hours/week and does not include employee benefits.
Satisfactory completion of a pre-employment background check is required.
Work schedule is within regular business hours as determined by the Department Chair.
Occasional evening and weekend work is required.
i.
e.
, during graduation, homecoming, and other special events.
This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act.
This position may be subject to overtime during high peak times, etc.
as directed and approved by the supervisor.
All hourly employees are subject to the limitations of the Virginia Manpower Control Program and total hours worked may not exceed, on average, 29 hours per week, over the course of a twelve month period beginning May 1 each year.
NOTE: This is a 10-month position Essential Designation No FLSA Non-Exempt Position Restricted? No, this is a continuing E&G funded position Position Term 10 month Required Qualifications High school diploma OR an equivalent combination of education, training and experience indicating possession of preceding knowledge, skills, and abilities Working knowledge of general office practices and procedures, including best customer service practices Demonstrated proficiency in computer skills to include Internet browsers and Microsoft Office: Word, Excel, PowerPoint, and Outlook Demonstrated self-management abilities to work independently as well as coordinating with others in a team environment Ability to learn website technology platforms, i.
e.
, Cascade, Blackboard, BuyW&M, group calendars, listservs, etc.
Demonstrated ability to provide exceptional customer service while managing multiple tasks concurrently, with attention to detail and accuracy Demonstrated ability to communicate effectively, orally and in writing, and disseminate information effectively with a diverse population of faculty, staff, and students Preferred Qualifications Associates Degree or equivalent training and work experience Previous experience working in a higher education environment Previous work experience with general office practices and procedures supporting multiple stakeholders Experience maintaining web pages, group calendars, and/or listservs Experience using website technology platforms, i.
e.
, Cascade, Blackboard, BuyW&M, group calendars, listservs, etc.
Is the position remote work eligible? Not eligible Remote Work Disclaimer Remote work eligibility is not guaranteed and is subject to approval.
Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers.
Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range Up to $18.
00/hr Advertised Pay Range Statement All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.
This position has an established starting rate.
University Salary Range U02 Benefits Summary Statement Our hourly employees enjoy many university benefits such as, participation in a supplemental savings plan for retirement, professional development, and wellness benefits.
All employees have access to fitness facilities on campus.
Staff members also have access to the university libraries, and much more.
In addition, after completing a year of continuous hourly service and working at least 1,000 hours during the previous 12 months, hourly employees are eligible for holiday pay, PTO and educational assistance.
To learn more, go to: https://www.
wm.
edu/offices/uhr/benefits/index.
php?type=hourly Job Open Date 01/30/2024 Review Begin Date 02/13/2024 Job Close Date 02/29/2024 Open Until Filled No Special Application Instructions For full consideration, please submit application materials by February 13, 2024.
Background Check Statement William & Mary is committed to providing a safe campus community.
W&M conducts background investigations for applicants being considered for employment.
Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university.
The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.