Fiscal & Administrative Coordinator, Graduate Program (ANTH)

Position Information Position Number 00583W Position Title Fiscal & Administrative Coordinator, Graduate Program (ANTH) Employment Category Full Time Operational Unit Mission Statement The Department of Anthropology at William & Mary offers courses in the four fields of the discipline, including archaeology, bioanthropology, linguistics, and cultural anthropology.
A strong undergraduate program completes a PhD program in Historical Archaeology and Historical Anthropology.
Department strengths include comparative colonial archaeology, the Caribbean, African Diaspora studies, and Native America.
Position Summary William & Mary’s Anthropology Department seeks an experienced professional for the position of Fiscal & Administrative Coordinator, Graduate Program, whose efforts will support approximately a dozen full-time, affiliated, or visiting faculty members.
Under the supervision of the department chair and director of Graduate Studies, this position manages all fiscal/budget and administrative needs of the Anthropology department and its graduate program.
Primary responsibilities include supervision of one administrative staff member and student office assistants, in addition to the following: Providing or overseeing fiscal and administrative support for the department chair, graduate director, faculty, and office to include processing of reimbursements, journal vouchers, fund transfers/deposits, status reports and financial statements.
Identifying administrative goals and priorities, with an emphasis on strategic budgetary management.
Interpreting new directives, policies, and procedures and communicates changes to appropriate staff.
Providing or overseeing administrative and faculty personnel Services to include facilitating recruitment and hiring processes, faculty appointments, and processes for merit review, promotion and tenure while ensuring compliance with all applicable policies and procedures.
Managing the department’s indexes by verifying accounting entries, balancing monthly expenditures against the budget, maintaining budget tracking spreadsheets, and assisting in budget planning by providing financial analysis of resources to the department chair.
Working with Private Fund Accounting to ensure compliance with individual private fund gift restrictions.
Liaising with multiple units on campus to facilitate processing of transactions and procurement of equipment and services.
Conducting grant accounting and provide pre- and post-award assistance in budget and cost projections; coordinate with the Office of Sponsored Programs to ensure that grant funds are expended appropriately, in compliance with federal and state guidelines.
Serving as a resource for graduate program recruitment and admissions processes; supervising administrative staff and students who assist with coordination of orientation activities and required paperwork.
Supervising course scheduling and registration processes, which include coordinating with other department/program schedulers on cross-listing courses to ensure maximum registration.
Required Qualifications EDUCATION: Bachelor’s degree from an accredited institution or an equivalent combination of training, education and/or experience indicating possession of the preceding knowledge, skills and abilities.
KNOWLEDGE, SKILLS AND ABILITIES: Considerable knowledge of administrative and office business practices, office management, including customer-service techniques.
Working knowledge of fiscal administration and basic accounting principles.
Working knowledge of procurement and purchasing policies, procedures and practices.
Demonstrated skill with automated and productivity systems in the areas of fund management, procurement, and reporting.
Demonstrated proficiency in computer skills to include Internet browsers and Microsoft Office: Word, Excel, and Outlook.
Demonstrated skill in tracking and projecting expenditures and making sound fiscal recommendations.
Demonstrated ability to communicate effectively, orally and in writing, to a diverse population of faculty and staff.
Ability to interpret and apply organizational policies, procedures in accordance with state and federal guidelines.
Demonstrated ability to provide a high-level of customer service utilizing a high-level of interpersonal and communication skills, with the ability to interact professionally with faculty and staff in order to provide guidance, information, and resolve fiscal inquiries and problems.
Preferred Qualifications EXPERIENCE: Experience working in a higher education environment.
Prior supervisory experience.
Prior fiscal administration experience.
Experience with grant administration.
Experience with course scheduling and registration processes.
Prior graduate program coordination experience.
Familiarity with personnel processes for instructional faculty (i.
e.
, promotion, tenure review, merit, etc.
).
Familiarity with COLL designations, EPC guidelines, and use of attribute application for compliance in scheduling.
Experience in automated operational/business systems (e.
g.
, Banner, Qlik, BuyW&M, Chrome River).
Advertised Pay Range Up to $51,000, commensurate with experience Advertised Pay Range Statement University Salary Range U07 Department 3KH110 Anthropology Dept Location William & Mary Is the position remote work eligible? Hybrid (works remotely at least 1 day per week but not full-time) Remote Work Disclaimer Remote work eligibility is not guaranteed and is subject to approval.
Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers.
Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Job Open Date 01/08/2024 Review Begin Date Job Close Date 01/22/2024 Open Until Filled No FLSA Non-Exempt Position Restricted? No, this is a continuing E&G funding position Position Term 12 month - Continuing Special Application Instructions Conditions of Employment Occasional evening and weekend work required (during graduation, open house, homecoming, orientation, career night, etc.
) This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act.
This position may be subject to overtime during high peak times, etc.
as directed and approved by the supervisor.
EEO Statement William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university.
The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
Background Check Statement William & Mary is committed to providing a safe campus community.
W&M conducts background investigations for applicants being considered for employment.
Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
Benefits Summary Statement William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule.
All employees have access to fitness facilities on campus.
Staff members also have access to the university libraries, and much more.
To learn more, go to: https://www.
wm.
edu/offices/uhr/benefits/index.
php?type=none