Sponsored Programs Administrator

Position Information Present Position Number 00606V Role Code Title Financial Specialist II Position Title Sponsored Programs Administrator Unit Mission Statement The Office of Sponsored Programs (OSP) partners with researchers across the institution to provide the best opportunity for researchers to be successful with obtaining and managing external awards.
OSP does this by facilitating all aspects of proposal submission, providing in-depth knowledge of and expertise in both pre and post award services, ultimately serving as stewards for the Institute’s overall research efforts.
Position Summary Virginia Institute Marine Science (VIMS) Office of Sponsored Programs (OSP) invites applicants for their Sponsored Programs Administrator position.
The VIMS office of Sponsored Programs is charged with the management of all pre-award and post-award activities associated with extramural funding requested and received.
The Sponsored Programs Administrators assist researchers in preparing and submitting research proposals, ensuring proper stewardship of financial resources, and verifying compliance with all federal, state, institutional, and award-specific regulations, and guidelines.
Core responsibilities of the position include: Reviewing proposal requirements and agency-specific conditions, assisting principal investigators in preparing proposal budgets, securing subcontract/sub-award documentation, and ensuring all administrative requirements have been met prior to final submission.
Updating the database to reflect awards received, establishing accounts in the financial system, loading award budgets, and regularly monitoring the financial status.
Preparing and submitting invoices, cash requests, and financial reports in a timely manner.
Managing the close-out process once an award has concluded (ensuring all reports –financial and technical) have been submitted to the sponsor and retaining all required records.
Lee Group Search is assisting the Virginia Institute of Marine Science with the search for a Sponsored Programs Administrator.
Nominations and applications for the Sponsored Programs Administrator are welcomed as soon as possible.
Applications should include a complete résumé, a letter of interest, and a list of three professional references.
All application materials will be considered in full confidence.
Please send all nominations, inquiries, and applications electronically to: adam@leegroupsearch.
com.
Required Qualifications Bachelor’s degree in a related field OR an equivalent combination of education and experience.
Experience in accounting, finance, or research administration.
Proven experience using an automated financial or accounting system.
Demonstrated knowledge of federal, state, and sponsor rules and regulations related to grants and contracts.
Strong working proficiency in a variety of computer applications including advanced knowledge of automated accounting / financial systems.
Proven ability to work in a fast-paced environment, independently, resolve issues effectively, and exercise sound judgment when making decisions.
Strong oral and written communication skills with the ability to communicate with a varied constituency (e.
g.
, senior faculty researchers, technical staff, students, departmental fiscal personnel, and representatives from external agencies).
Strong organizational skills, with the demonstrated ability to successfully manage multiple priorities concurrently with competing deadlines.
Preferred Qualifications Bachelor’s degree in accounting, finance, business, or other closely related field.
Demonstrated experience in sponsored programs administration at an institution of higher education.
Experience using Banner (finance /accounting module) and/or Cayuse.
Demonstrated knowledge of federal regulations governing grants/contracts including 2 CFR 200 (Uniformed Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) and Federal Acquisition Regulations (FAR), with the demonstrated ability to interpret guidelines, regulations, and complex documents and apply policies and procedures.
Strong proficiency with web-based proposal, payment, and awards management systems (e.
g.
, FastLane, grants.
gov) or other similar web-based applications.
Knowledge of Commonwealth of VA state university policies.
Advanced knowledge of university accounting systems is a plus.
Advertised Pay Range Up to $61K commensurate with experience +$5,000 sign on bonus as well as relocation assistance, as needed University Salary Range U10 Department 121500 Office of Sponsored Programs Location VIMS - Gloucester Is the position remote work eligible? Hybrid (works remotely at least 1 day per week but not full-time) Remote Work Disclaimer Remote work eligibility is not guaranteed and is subject to approval.
Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers.
Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Job Open Date 11/14/2023 Review Begin Date 11/28/2023 Job Close Date Open Until Filled Yes Employment Category Full Time Operational FLSA Exempt Position Term 12 Month - Continuing Special Application Instructions To Apply: Lee Group Search is assisting the Virginia Institute of Marine Science with the search for a Sponsored Programs Administrator.
Nominations and applications for the Sponsored Programs Administrator are welcomed as soon as possible.
Applications should include a complete résumé, a letter of interest, and a list of three professional references.
All application materials will be considered in full confidence.
Please send all nominations, inquiries, and applications electronically to: adam@leegroupsearch.
com.
Conditions of Employment This position is subject to additional hours beyond the typical work day/week to meet the changing business needs.
This position is subject to occasional travel.
EEO Statement William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university.
The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
Background Check Statement William & Mary is committed to providing a safe campus community.
W&M conducts background investigations for applicants being considered for employment.
Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
Benefits Summary Statement William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule.
All employees have access to fitness facilities on campus.
Staff members also have access to the university libraries, and much more.
To learn more, go to: https://www.
wm.
edu/offices/uhr/benefits/index.
php?type=none